Privacy Policy
We at Job Matriz Limited take our responsibilities under Hong Kong's Personal Data Protection Act 2012 (the "PDPA") seriously. We also recognise the importance of the Personal Data (as defined hereafter) you have entrusted to us and believe that it is our responsibility to properly manage, protect and process your Personal Data.
This Privacy Policy explains how we collect, hold, process, use, protect, store, share and transfer (collectively ‘‘Process’’, and ‘‘Processing’’ is to be interpreted accordingly) information and/or data provided by you or third parties to us, including but not limited to your personal data and information (“Data”) when you use any services provided by us through your use of the JobMatriz Platform (the “Services”). “JobMatriz Platform” refers to the web platform and any other related JobMatriz online and offline platform, service, tool or application supplied by us and accessed and/or used by you through which you may obtain the Services.
This Privacy Policy covers both the “online” (e.g., web and mobile services) and “offline” (e.g., collection of Data through telephone or in person) activities owned, operated, provided and/or made available by us. This Privacy Policy specifically addresses our obligations in respect of personal data privacy under the Personal Data (Privacy) Ordinance (Cap. 486 of the Laws of Hong Kong).
Please review this Privacy Policy carefully so that you understand our privacy policies and practices.
BY USING THE JOBMATRIZ PLATFORM OR BY OTHERWISE GIVING US YOUR DATA, YOU ACKNOWLEDGE AND AGREE TO THE TERMS OF THIS PRIVACY POLICY AND GIVE US YOUR CONSENT TO PROCESS YOUR DATA.
We request all persons using the JobMatriz Platform to voluntarily provide us with the Data (as set out in section 1 below) for the purposes as set out in section 2 and section 4 below. Do not use the JobMatriz Platform or give us any of your information if you do not agree to the terms of this Privacy Policy. However, we will not be able to provide Services to you if you do not provide such Data to us. If you wish to revoke your agreement to the terms of this Privacy Policy, please notify us by sending an email to our Data Privacy Officer at info@jobmatriz.com or via any other means as prescribed by us from time to time. This Privacy Policy is an integral part of our Terms and Conditions.
We may update or change this Privacy Policy from time to time to reflect our latest privacy policies and practices as we deem fit. Any changes will be effective immediately upon posting of the revised Privacy Policy. If we make material changes, we will notify you by means of a notice on the JobMatriz Platform. We recommend that you review our Privacy Policy regularly for information about our latest privacy policies and practices. Your continued access or use of the JobMatriz Platform after such updates, changes or notice, as applicable, constitutes your consent to be bound by the then-current Privacy Policy. Since we use the Google Maps Application Program Interface (API), Google’s Privacy Policy, as may be amended by Google from time to time, is incorporated by reference: http://www.google.com/privacy.html.
1. What Data do we Process? We may Process the following Data:
(a) your name, your email, your telephone number and/or other contact details, as well as your location data (if you do not wish to provide us with location-tracking information, you may disable the GPS or other location-tracking functions on your device. However, if such functions are disabled, you may not be able to use some of the Services);
(b) details about the device you use to access the JobMatriz Platform, which may include your IP address or other unique device identifiers;
(c) cookies information as set out in section 7 below;
(d) information about your activity when you visit our website, when you use or run our mobile applications (including access dates and times, app features or pages viewed, app crashes and other system activity, type of browser, and third-party sites or service you were using before interacting with our services);
(e) information about you from our users (e.g., if you are a Contractor, we may receive information about you from Customers and combine it with information we receive from or about you) and third parties (including from publicly or commercially available sources, as well as analytics or other service providers which analyse how you interact and engage with the Services);
(f) any other information provided by you pursuant to your use of the JobMatriz Platform;
(g) if you contact us, a record of that correspondence;
(h) any registration and/or profile information (which may include, among other information, your name, contact number, photograph and/or video) and reporting information about your use of the JobMatriz Platform;
(i) details required in order to collect and pay to you any fees as relevant;
(j) rating information (where other users of the JobMatriz Platform are able to rate you as a Contractor); and
(k) your performance, operational and financial details.
You understand and acknowledge that this Privacy Policy may not apply to any unsolicited information you provide to us through the JobMatriz Platform or through any other means. Where applicable, all unsolicited information shall be deemed to be non-confidential and we shall be free to Process, reproduce, disclose and distribute such unsolicited information to others without limitation or attribution.
2. What do we use the Data for?
The purposes for our Processing of Data on the JobMatriz Platform and Services (“Purposes”) include the following:
(a) to verify your identity;
(b) to provide the Services to you, including creation and security of your User Account, processing any service Requests and payments;
(c) job matching and connecting Job Seekers and Employers;
(d) to facilitate the business relationship between users of the JobMatriz Platform, including sharing of portions of Data (which may include contact information, profile photograph and video) with Customers to communicate application of a Request by the relevant Contractor(s), and for Customers to communicate posting of a Request and/or acceptance of a Request application with the relevant Contractor(s);
(e) to operate, protect, improve and optimise the Services and to improve and customise the user experiences of the JobMatriz Platform;
(f) to notify you about changes to the JobMatriz Platform or respond to any communication and/or request from you;
(g) to monitor the use of the JobMatriz Platform;
(h) to investigate any reported incidents, complaints or potential breaches of the Services or the Terms and Conditions;
(i) where applicable and subject to compliance of applicable laws, to provide you with marketing and promotional materials and messages in accordance with section 4 below;
(j) to identify whether you have enjoyed promotional benefits by receiving and using marketing and promotional materials;
(k) to compile aggregate statistics about you and to analyse the JobMatriz Platform and Services usage;
(l) where applicable and subject to compliance of applicable laws, to match the Data with other Data collected for other purposes and from other sources including third parties in relation to the provision of Services to you;
(m) to facilitate our Processing of the Data for purposes relating to the provision of Services offered by us and marketing services, special events and/or promotions of us and/or our clients;
(n) to comply with our obligations under the applicable laws and regulations from time to time;
(o) to disclose to and/or assist relevant authorities where we suspect you have committed an offence, where we suspect existence of fraud or when required by the relevant laws or court orders, or as requested by relevant public and law enforcement authorities; and
(p) to design and provide products and services to you in relation to the above purposes.
We will seek your express consent to change how we Process the Data if required by applicable laws, but otherwise use of the Services following such changes constitutes your acceptance of the revised statement then in effect.
3. Do we disclose any Data to outside parties?
We generally only permit our duly authorised staff to access the Data, and we will only release such Data to third parties under the following circumstances:
(a) where the Data is disclosed, provided and/or transferred to: (i) any third-party suppliers or external service providers (e.g., payment processors) who have been duly authorised by us to use such Data and who will facilitate the Services on the JobMatriz Platform, under a duty of confidentiality; (ii) our agents who have been duly authorised by us to use such Data; (iii) any other parties in connection with a sale or proposed sale of all or part of our business or portfolio of products or other assets; (iv) us, our business partners, and/or agents in connection with marketing and/or cross marketing about the goods or services which may be of your interest; (v) any Outside Parties (as defined below) as set out in section 4 below;
(b) to credit reference agencies, debt collection agencies, fraud detection and/or prevention agencies;
(c) to any relevant public authorities or law enforcement agencies, including, for example, where we suspect you have committed an offence, where we suspect existence of fraud or where required by applicable law, regulation or legal proceedings;
(d) in order to enforce or apply the Terms and Conditions of your use of the JobMatriz Platform or any other agreement to which you and we are a party, as applicable; and
(e) where we deem necessary, in order to maintain and improve the Services. You should take care when using any JobMatriz Platform social networking or messaging features since the Data you disclose can be seen by other users. You understand and acknowledge that we cannot control the actions of other users of social networking or messaging features with whom you may choose to share the Data with. We do not monitor the use of such features in the normal course of business although we reserve the right to do so at our discretion. Therefore, you understand and acknowledge that we cannot and do not guarantee that the Data will not be reviewed by unauthorised persons. In addition, this Privacy Policy will no longer apply to Data which is released to third parties. While we will exercise due care in engaging the relevant third parties, we are not responsible for the protection of your Data or lack thereof by such third parties.
4. Do we Process any Data for marketing and promotional purposes?
We may from time to time send to you promotional and marketing materials and messages based on the Data (“Additional Purposes”).
The following classes of services, products and subjects may be marketed:
(a) products and services related to self-employed persons, job seekers and human resources management and recruitment;
(b) special events hosted by us for you and other users of the JobMatriz Platform, including but not limited to competitions and social gatherings;
(c) reward, loyalty or privileges programmes in relation to the Services and related products;
(d) special offers in relation to the Services and related products, including but not limited to coupons, discounts, purchase offers and promotional campaigns;
(e) products and services offered by us and our business partners and agents which maybe of your interest;
(f) products and services offered by us and our advertisers (the names of which can be found in the relevant advertisements and/or promotional or marketing materials for the relevant products and services, as the case may be); and
(g) donations and contributions for charitable and/or non-profit making purposes.
The above products, services and subjects may be provided or solicited by us, third-party service providers providing the above services, products and subjects and charitable and/or non-profit making organizations (“Outside Parties”). We may provide the Data to Outside Parties for use by them in marketing their above services, products and subjects.
You may opt out from receiving any communications of Additional Purposes at any time by sending an email to our Data Privacy Officer at info@jobmatriz.com or via any other means as prescribed by us from time to time. Any such request should also clearly state the details of Data in respect of which the request is being made.
Please note that after opting out, you may still receive non-marketing and non-promotional messages, including but not limited to product updates and service notices as permitted under applicable local laws and regulations.
5. Can you access and correct your Data?
You have the right to:
(a) check whether we hold any Data and, if we hold the Data, to receive copies of such Data;
(b) request us to correct any Data which is inaccurate; and
(c) any other request that is expressly permitted by applicable laws. Subject to applicable laws, we have the right to charge a reasonable fee for processing a data access request; and if expressly permitted by applicable laws, we shall provide you with an estimate of the fee after we receive a data access request from you. However, the final fee to be charged may differ from the estimated fee. If the final fee to be charged is higher than the estimated fee, we shall inform you of the higher fee. Your data access request may be refused if you do not pay the fee.
The aforementioned requests in relation to the Data may be made by contacting our Data Privacy Officer by email at info@jobmatriz.com. Any such request should also clearly state the details of Data in respect of which the request is being made and we may request you to prove your identity in relation to your request to access and/or correct such Data.
6. How do we protect the Data?
We have adequate measures to protect the Data from unauthorised access, accidental loss or destruction. We engage service providers that utilise encryption/security software to safeguard the confidentiality of personal data we collect from unauthorized access or disclosure.
Where we have given you (or you have chosen) a password which enables you to access certain parts of the Services, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
Unfortunately, the transmission of Data via the Internet is not completely secure. While we endeavour to protect your Data, we cannot guarantee the security of Data transmitted to the Services; any transmission is at your own risk. Once we have received the Data, we will use strict procedures and security features to try to prevent unauthorised access. In case of cyber-security risks, we may issue warnings and provide instructions to you in accordance with applicable laws.
7. Do we use cookies?
We use Google Analytics to help analyse how users use the JobMatriz Platform and Services. Google Analytics is a web analysis service provided by Google LLC. Google utilises the Data collected to track and examine the use of our JobMatriz Platform and Services, to prepare reports on its activities and share them with other Google services. Google may use the Data collected to contextualise and personalise the advertisements of its own advertising network. Google Analytics features implemented on this site include Display Advertising (Demographics and Interest Reporting). Google’s ability to use and share information collected by Google Analytics regarding your visits to the JobMatriz Platform is restricted by the Google Analytics Terms of Service.
We do use certain cookies (such as Google Analytics’ cookies) and other similar technologies as part of our Services. The cookies used are for the purposes of enabling you to use the Services (for example, to enable you to complete a registration or access information) and for us to understand and save your preferences for future visits, analyse usage patterns, keep track of advertisements and compile aggregate data about site traffic and site interaction so that we can offer better site experiences and tools for the JobMatriz Platform in the future. We may contract with third-party service providers to assist us in better understanding our site visitors in accordance with this Privacy Policy.
You can choose to disable cookies (through changing your browser or device settings) although you should be aware that this may prevent you from being able to use all parts of the Services.
8. Retention of Data
Once we have obtained the Data, it will be maintained securely in our system; and subject to legal requirements and our internal policy, may be retained by us after deactivation of the relevant Services where such Data is still required for the purpose for which it was Processed.
9. Links to third-party websites
Subject to this Privacy Policy, at our discretion, we may include or offer third-party products or services on the JobMatriz Platform. You understand and acknowledge that the fact that we may include or offer third-party products or services on the JobMatriz Platform does not mean that we endorse or authorise the collection of Data by such third parties, nor does it constitute a representation of any affiliation between us and such third parties. You understand and acknowledge that:
(a) once you click on a link to third-party websites, applications or advertisements, you will access third-party websites, applications and advertisements which may collect Data;
(b) such third-party websites, applications and advertisements follow separate and independent privacy policies regarding the Processing of the Data you submit to them; and
(c) hence, we have no responsibility or liability for the content and activities of these linked websites, applications and advertisements (including any Processing of the Data by such third parties)
Nonetheless, we seek to protect the integrity of the JobMatriz Platform and welcome any feedback about these sites.
10. Data of minors and/or other individuals
In some circumstances, you may have provided Data relating to minors and/or other individuals and in such circumstances you represent and warrant that you are authorised to provide the Data to us and you have obtained their consent for the Data be Processed in the manner as set forth in this Privacy Policy.
Where applicable, as a parent or legal guardian, please do not allow the minor(s) under your care to submit the Data to us. In the event that such Data is provided to us, you hereby consent to the Processing of the minor’s Data and personally accept and agree to be bound by this Privacy Policy and take responsibility of his or her actions.